Practical Information

Accommodation

Anyone booking the conference hotel package will be staying at the 4* Barcelo Oxford Hotel.  As well as the conference hotel Oxford offers a good range of other hotels and other accommodation. We will arrange shuttle buses from the conference hotel and the Seacourt Park-and-Ride car park.

Travel, visas and finances

Where possible we recommend that overseas delegates fly into London Heathrow, as the most direct connection to Oxford, although other London airports are also well-serviced with buses and trains. Please visit the conference website for suggestions.

First time to UK?

We have closed the registration for airport assistance for those unfamiliar with the UK to arrange travel to Oxford from the airport. If you have special requirements please contact the Events Office. Otherwise see the Airports page for advice on reaching Oxford.

UK and European delegates

Please note that the conference is slightly shorter than previous European conferences, to allow for the Senior Leaders Forum. We are unable to subsidise mainland European places delegates this year. If you need financial assistance, please talk in the first instance to your regional team (e.g. Destinée, Nordic, etc.) or your main link with the S&L family.

Developing world delegates

We aim to host invited delegates from the developing world free of charge with local church families, to keep your costs to a minimum. We are unable to offer help from conference funds with travel costs, except where already discussed. We can offer help supporting visa applications, although we recommend very early application – the UK immigration regime is now very strict!

Please email the office for more information on international@saltlight.org

Childcare

Childcare (excluding evening sessions) is free of charge, but is only available up to 18 months and parents are required to help with at least 1 session. Please do not bring children older than 18 months to the conference! Spaces are limited, so please book early.

Cancellation

Any bookings cancelled more than four weeks before the event will be subject to a cancellation charge of 10% of the event fee.  The remainder will be refunded.

Any bookings cancelled less than four weeks before the event will be subject to a cancellation charge of 20% of the event fee.  The remainder will be refunded.

In all cases accommodation fees (hotel, hostel) will only be refunded if the rooms can be re-let or cancelled without penalty with the provider.